Business Meetings

Business Meetings at Gardens at Old Town

A Professional Venue Near San Antonio

Just minutes from San Antonio, The Gardens at Old Town Helotes provides the perfect blend of professionalism and comfort for your next business or corporate gathering. Spanning 6.3 acres of versatile space, our venue is designed to host everything from small team meetings and training sessions to company-wide retreats, picnics, and elegant galas.

Set against the natural beauty of the Hill Country, our setting offers a refreshing alternative to traditional boardrooms, creating an atmosphere that inspires productivity while leaving a lasting impression on colleagues and clients. Indoors, we can accommodate up to 200 guests, while our expansive outdoor areas provide the flexibility to welcome larger groups in a relaxed, open-air environment.

To support your event, we offer audio-visual equipment, podiums, and plenty of space for breakout sessions or team-building activities on our scenic lawns. Whether you’re planning a quarterly meeting, a holiday celebration, or a client appreciation dinner, our dedicated team ensures every detail is handled seamlessly so you can focus on connecting, collaborating, and celebrating.

What’s Included?

At Gardens at Old Town, we make it simple to host a professional and productive business meeting. Every meeting package includes the essentials you need for a seamless event.

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Indoor and outdoor spaces
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Seating for up to 200 guests indoors and 300 outdoors, with up to 10 guests per table
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Tables and chairs
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Provide your own caterer and vendors (we can help with recommendations)
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Sound system suitable for background music
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Picturesque photo opportunities – gardens, waterfalls, bridges, and Hill Country views for timeless photos
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Complimentary parking

Business Meeting Package

Our maximum indoor capacity is 200 guests, but additional guests can be accommodated outdoors.

$500 plus $15 per person in groups of 8.

Frequently Asked Questions

What’s the deposit to book?

A $500 deposit secures your date and is applied to your balance.

How many guests can we invite?

Our capacity is 200 indoors and 300 outdoors.

Can we bring our own vendors?

Yes, outside decorators, florists, and entertainment are welcome.

Is alcohol service allowed?

Clients may provide their own alcoholic beverages, however, a partnered TABC-licensed and insured bartending service must serve it. Guests are not permitted to bring their own beverages.

Is there parking available for guests?

Yes, complimentary parking is available.

Is security required?

We require security if alcohol is present and will arrange it on your behalf for a flat fee of $200 per guard for up to 5 hours. Additional hours are $40 per hour per guard.