Ceremony and Reception Rental Rates
Rental Rates ~ A $500 non-refundable deposit is due to secure the date of the event. Our maximum inside guest capacity is 200 but additional guests can be accommodated outside. Any event with over 200 guests will be billed at $150 for every additional increment of 10 guests added (i.e.1-10, 11-20, 21-30, etc…) Monday – Thursday dates are considered to be a Sunday price unless it is a holiday. Call for Holiday Rates
Up to 50 Guests Monday – Thursday $2030 Friday $3200 Saturday $4500 Sunday $2900
Up to 100 Guests Monday – Thursday $2310 Friday $3700 Saturday $4600 Sunday $3300
Up to 150 Guests Monday – Thursday $2450 Friday $3800 Saturday $4700 Sunday $3500
Up to 200 Guests Monday – Thursday $2590 Friday $4000 Saturday $4900 Sunday $3700
Rehearsal, Ceremony and Reception Package Includes:
We believe we have a unique way of allowing our facility use time at the Gardens at Old Town Helotes. We allow the use of the Dressing Cabin to be utilized the day of the ceremony at a time which is convenient for the wedding party as well as the Gardens at Old Town Helotes. We strive to make the Dressing Cabin available several hours before the ceremony to immerse our couple in their wedding day experience throughout the day. After the time allowed for the rehearsal, hair, makeup and dressing the couple will be offered 6 additional hours for the ceremony, pictures, and reception. We feel this makes for a non-rushed experience for the wedding day.
*On site Venue Concierge *Dressing Cabin with private restrooms
*White ceremony chairs for ceremony site *Wireless microphone for Minister
*Use of both inside and outside reception areas for dinner and/or dance
*Choice of having an inside or outside Bar or Beverage station *Use of iPod sound system for background music
*Chairs and tables for head/sweetheart and guest tables
* Tables for food, beverage, cake, sign in, gift, memory, candy buffet, unity, etc.
*Complimentary Bridal Emergency basket available *Floor plan set up, tear down and garbage disposal
*Complimentary Parking with golf cart shuttle service *Signs directing guests to parking areas
Security and Alcohol:
You may provide your own alcoholic beverages; however, a TABC-licensed and insured Bartending Service must serve it. Security is required at any event booked with us and will be hired, on your behalf, by Gardens at Old Town. A flat rate of $175 for the 5 hours they are here will be charged. Extra hours will be charged at a rate of $35.
Optional Items:
*Additional hours $300 per hour *Outside heaters $25 each *Coolers $30 / $50 / $80
* Maroon banquet chairs for inside tables are an additional cost of $50/$100/$150/$200– depending on your guest count
*Relocate chairs to Oak Tree Ceremony Site is an additional cost of $50/$100/$150/$200– depending on your guest count
Download: Ceremony and Reception Rental Rates
Download: Ceremony and Reception Contract